Configure the Connection in Visual Mode for Jira On-premise

    Configure the Sync Scope

    1. Click Configure Sync to start configuring the connection.

    You can even configure an existing connection by navigating to the Connections tab in the Exalate Admin console.. Then click the Edit Connection icon in front of the Connection name.    

    2. Select Project on both sides. (if applicable)
    Select the projects you want to use for the Connection, at both ends.

    3. Click Filter entities (Optional)

    With this option, you can decide what information must be synchronized.

    If no option is selected, by default all the entities will be synced. 

    Set the Filters

    Select the appropriate filter you want from the list. For instance, for Jira, you can choose to sync all Bugs, Tasks that have a label = 'totest'.
    Filters for Jira:

    You can also choose to have multiple filter options.

    Example 1: 

    Issue type = Bug
    Priority = High, Medium
    Status = Open

    In this case, the Priority filter has 2 options. 

    So the options you select will be considered as an OR operation, High OR Low.

    With 2 different filter types, Issue type and Priority, the options you select will be considered as an AND operation.

    So, there are 2 possible combinations for the above sync:

    1) Bug with High priority AND Open status,

    2) Bug with the Medium priority AND Open status.

    Example 2:
    If there are no options selected for the Issue type, like in the example below:

    Priority = High, Medium
    Status = Open

    All issue types with the Priority High OR Medium and status Open will be synced.

    4. Set the Sync Method

    This option allows you to decide how information must be synced between the task management systems. You can choose from the following options:
    Manual
    The issue will be synchronized manually.
    Automatic
    The issue will be synchronized automatically based on the entities you have filtered in the previous step.
    Disabled
    The synchronization will be disabled.
    The arrows decide the direction of the synchronization.

    5. Click Next to configure the field mappings.  

    Add the Field Mappings (Rules)

    Rules denote the mapping between different entities & decide what must be synchronized. There are predefined default mappings for basic fields in every Visual mode Connection.

    You can access these mappings by clicking Next after configuring the sync. The Rules section consists of these mappings. 

    The above is just an example of mapping. The actual mappings will depend on the platforms under sync. 

    The top bar displays the local instance's short name & the remote instance's short name. These are the names you provided while setting up a connection.

    It also has a Sync direction. The arrows indicate the direction, whether uni or bi-directional. You can choose to Expand all or Collapse all the mappings. 

    You can Edit connection or Delete mapping . You can also drag and drop them, up or down to re-prioritize.

    Edit Mappings

    To edit mapping click the Edit mapping icon.

    An Edit mapping dialog box will open.

    Select the new fields to be mapped on both sides from the drop-down list. You can also edit the Sync direction. Sync direction allows you to control your sync in a specific direction, where the arrows indicate the direction. 

    Click Save to apply the changes.

    Delete Mappings

    You can delete a certain mapping if you don't want it. 

    Clicking the bin icon opens up a prompt to ensure you really want to delete the mapping. Click Delete to confirm the deletion. 

    Add New Mappings 

    To add a new mapping, click the Add mapping button.

    An Add mapping dialog box will open.

    Select the required fields at both ends from a drop-down list. You can choose to keep the Sync direction as it is by default or edit it. Sync direction allows you to control your sync in a specific direction, where the arrows indicate the direction.

    You can add sub-mappings by clicking the plus icon.

    You can also specify what to do if the selected values do not match.

    If no matching value is found you can choose to: 

    Option

    If the value doesn't exist

    Set a default value
    Fields will be set to a default value you specify
    Report an error
    An error will appear & be displayed on the Errors tab. The synchronization will be blocked in this case. 
    Do nothing
    The values stay the same

    Save the changes whenever you are ready. 

    Custom field mappings

    When you set up a Visual mode connection, Exalate fetches some of the custom fields for you. These are available through a drop-down list while adding a mapping. 

    If you don't find the custom field, there is always an option to add Scripts

    The following are the supported custom field types:

    Text:
    * Jira Cloud: Text Field (multi-line), Text Field (single line)
    * ADO: Text (single line), Text (multiple lines)
    * Zendesk: Text, Multi-line, Date, Number, Decimal

    Option:
    * Jira Cloud: Radio Buttons, Select List (single choice)
    * ADO: Picklist (string), Picklist (integer)
    * Zendesk: Drop-down

    User:
    * Jira Cloud, on-prem: User Picker (single user)
    * ADO: Identity
    * Zendesk: - Not supported

    Add Scripts for Advanced Configuration (Optional)

    For advanced synchronization use cases, you can add Groovy Scripts to your Visual mode Connection. 

    To do so, click the arrow on the Add Mapping button. Select Add Script.

    There will be a default Script in the dialog box. You can edit it or simply delete the entire Script to start writing from scratch. Click Save when you finish adding the Scripts. 

    Script Syntax: 

    As a general rule of thumb, the Scripts follow the following syntax:

    your_instance_shortname.issue.customFields."your custom field name".value = remote.issue.customFields."remote custom field name".value

    Where, 

    1. your_instance_shortname is the source instance. 

    2. remote_instance_shortname is the destination instance. 

    These are the names you provided while setting up the Connection. 

    3. This is followed by other issue properties, each separated with a "." operator. 

    Publish the Changes 

    To save the changes made to the Scope and Rules section and apply them to the Connection you have created, click Publish

    You can also use these hotkeys to publish a connection:

    • Ctrl+S on Windows or Linux
    • Cmd+S on Mac

    Configuration changes made to the Connection will be applied on the next synchronization.

    What's Next?

    Options you can consider next: 

    • If you have chosen to automatically start the synchronization in the Sync Scope, sit back and relax! Entities will be synchronized based on the Scope Rules you have set. 
    • But if you want to set up an advanced automatic synchronization you can do so with Triggers.
    • You can also check out the Visual mode configuration guides.